Nursing Station Secretary, Casual, Nurse Practitioner Led Clinic (Rosseau, Pointe Au Baril, Moose Deer Point)

Job No: 2024154
Location: Parry Sound

Nursing Station Secretary
Nurse Practitioner Led Clinic (Rosseau, Pointe Au Baril, Moose Deer Point)
Job Posting: Non-Union 2024-154
Casual Position

About the Organization

Located on the coast of beautiful Georgian Bay, our facility boasts the best that both nature and technology can offer. We work in one of Canada's most modern health care facilities and live in one of the country's top outdoor adventure destinations. You can get from desk to dock in 10 minutes!

West Parry Sound Health Centre (WPSHC) has always employed an innovative planning approach aimed at integrating services. Faced with the challenges of rural care delivery, WPSHC has partnered in regional alliances and created internal programming solutions that have benefited patient care and improved services throughout the catchment area.

Today our uniquely integrated health care organization includes Lakeland Long Term Care, six Nursing Stations delivering care to rural communities, management of District ambulance services and dispatch, and a full range of in-patient and out-patient programs associated with a 90-bed acute care hospital.

As well as being recognized as a "pace-setter" hospital for its unbroken string of balanced budgets, WPSHC's innovative approach to integration has benefited the community through more seamless local delivery of services, improved access to primary care, a wider understanding of local needs and the ability to respond as these needs continue to evolve. Additionally, these initiatives have resulted in cost savings through co-location and improved 'point-of-service' for clients.

For more information on WPSHC, please visit our website.

About the Opportunity

WPSHC currently has an opening for a Nursing Station Secretary who will provide administrative and clerical support to the Manager of the Nurse Practitioner Led Clinic in Rosseau, Pointe Au Baril and Moose Deer Point and aids in the day-to-day operations of the station to provide a caring, compassionate, and timely patient experience.

Hours of work are Monday-Friday, and occasional coverage for weekend hours.

About the Benefits

In return for your dedication, you will be rewarded with a competitive hourly wage based on experience. In addition, you can look forward to the following array of benefits:

  • Healthcare of Ontario Pension Plan (HOOPP)
  • 6% vacation pay and 13% pay in lieu of fringe benefits (9% if enrolled in HOOPP)
  • Employee & Family Assistance Program (EFAP)
  • Wellness Program & onsite gym

Best of all, you will be welcomed into a supportive interdisciplinary team environment that will allow you to develop a wide breadth of skills. This is an opportunity to grow in an established and highly respected organization, using your experience and skills to inspire a direct and positive impact on the community.

Responsibilities Include:

  • Scheduling patient appointments, answering the telephone, referring calls, addressing patient concerns in a professional and courteous manner;
  • Submitting payroll, managing donations and processing financial and legal documents;
  • Ordering office supplies, maintaining inventory, distributing mail, and recording meeting minutes;
  • Initiating and maintaining confidential medical files and records, processing patient referrals, and ensuring completion of forms using the Electronic Health Record;
  • Collecting statistical information required by the Nurse Practitioner Led Clinic Sites Manager, the Health Centre, and the Ministry of Health;
  • Promoting awareness and community participation in Nurse Practitioner Led Clinic Sites programs and assisting in the preparation and distribution of communications both internally and externally to support patient care;
  • Demonstrating the highest standards of customer and patient service for all internal and external interactions and customers;
  • Maintaining a high standard of patient confidentiality as outlined by the MOHLTC;
  • Performing other duties as necessary or as assigned.

More About You

You will need to have completed a secondary school diploma and//or a diploma in secretarial/administrative assistance or a related field. You will also need to have:

  • Minimum two years secretarial/administrative assistant experience;
  • Previous related Health Care experience and demonstrated knowledge of medical terminology;
  • Excellent typing skills and proficiency in using a wide range of software applications, including Microsoft Office (ACCESS, Word, Excel, PowerPoint, Outlook, and Publisher);
  • Good working knowledge of Medical Electronic Health Records system;
  • Demonstrated excellent interpersonal, written and oral communication, organizational, decision-making, problem solving, and time management skills;
  • Demonstrated satisfactory attendance levels, work performance, disciplinary history, and positive work references.

The ideal candidate's work will exemplify WPSHC's core values: compassion, accountability, rights and responsibilities, excellence, and safety.

Please note: For the safety and well-being of our patients, employees, and visitors, we require proof of COVID-19 vaccination before commencing employment. Exceptions may be made for individuals who are unable to receive a COVID-19 vaccine for legislated protected reasons (e.g. medical exemption). All incumbents in this position will be required to provide a clear vulnerable sector check as a condition of employment.


West Parry Sound Health Centre is committed to providing accommodations throughout the recruitment and selection process to applicants with disabilities to ensure equal participation. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes.

Personal information submitted will be used for the purpose of this competition only.

Please be advised the WPSHC property is smoke-free.


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About Parry Sound

Parry Sound is a beautiful town, located on the shores of an inland “ocean”, Georgian Bay. The area boasts many beautiful beaches, parks and trails. It is ideally situated just off highway 400, in the Southermost part of Northern Ontario. This charming waterfront town is within a UNESCO Biosphere Reserve, and home to 6,500 residents in the town itself, and over 14,000 in the immediate area. In summer, the population grows to nearly 100,000 people with seasonal residents, making for a very interesting dynamic! The area boasts several Provincial Parks and unlimited water for boating, canoeing/kayaking, fishing and things to do. In the winter, Parry Sound has a thriving snowmobiling, ice fishing, skiing and snowshoeing industry. The lakes generally freeze by January, and snow abounds in the area! In the summer the area swells with cottagers and visitors, who have discovered the beauty and hospitality of the region.
West Perry Sound Health Centre